Application documents which you wish to provide in reply to the job in question will include your personal data. In order to be able to use such information and examine your application for the employment offer, we will need your consent to personal data processing.

You may withdraw your consent at any time, and this will not affect the legality of the processing performed thereunder before its withdrawal.

You should include your consent in every application document (i.e. both in your CV and your Motivation Letter, and in any other piece of documentation that you wish to file in reply to the relevant job offer). Below we provide the template consent:

“I hereby consent to the processing of personal data from my application documents by Ewa Barańska-Chodkowska, running her business operations under the name “HEADHUNTERS GROUP Ewa Barańska – Chodkowska” (“HHG”), at the registered office in Warsaw, for the purpose of the pending recruitment process run by HHG”.

You may also consent to the processing of your personal data for the purpose of recruitment processes which HGG may run in future. If you want us to keep your application documents for future use in other recruitments, please sign the following consent:

 “I hereby consent to the processing of personal data from my application documents by Ewa Barańska-Chodkowska, running her business operations under the name “HEADHUNTERS GROUP Ewa Barańska – Chodkowska”, at the registered office in Warsaw, for the purpose of recruitment processes which HHG may run in future”.

You may also withdraw your consent to the processing of your personal data for the purpose of future recruitment processes at any time, and this will not affect the legality of the processing operations performed by HGG before its withdrawal.

Before you send your CV, please read and understand some important information about the processing of your personal data! Please remember to make informed decisions every time you provide us with your personal data!

1. 1. Who is your personal data controller?

The controller of your personal data and the recipient of your application documents is Ewa Barańska – Chodkowska, running her business operations under the name “HEADHUNTERS GROUP Ewa Barańska – Chodkowska”, business address: ul. Zygmunta Hubnera 2/197, 01-756 Warsaw, e-mail: biuro@hhg.pl, hereinafter “HHG”.

1. 1. Purpose and legal basis for the processing of your personal data

HHG will process your personal data in order to run the recruitment for the position you are apply for. Your personal data will also be processed for the purposes of future recruitment processes managed by HHG if you have given the relevant consent in the application documents provided to our Group.

In both cases, i.e. when we process your personal data in order to examine your candidacy for the position in question, and when your personal data will be processed in future recruitment processes, the legal basis for such processing will be your consent, and therefore the provisions of Article 6, paragraph 1(a) of the EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”) .

1. 1. To whom your personal data may be transferred?

The recipients of your personal data, i.e. any entities to which your personal data may be disclosed in connection with the recruitment for the position you are applying for, include prospective employers as far as we consider that you meet the requirements defined by them for the position covered by the relevant job offer. Don’t worry! Nothing will be done without your knowledge and consent! 

Additionally, the recipients of your personal data include the following entities: (i) server provider for the e-mail to be used by you to send us your application documents and to be used by us to contact you throughout the recruitment process; (ii) hosting provider for www.hhg.pl Website to be used by you to send your application documents; and (iii) our staff involved in handling the recruitment process.

1. 1. How long will your personal data be processed? 

We will process your personal data for the time necessary to run the recruitment process for the position you are applying for. Upon the completion of the recruitment process, your personal data will be removed from our candidate database unless you have withdrawn your processing consent earlier; if so, we will stop the processing and delete your personal data before the end of recruitment.

If you consent to the processing of your personal data for the purpose of future recruitment processes, such data will be processed for 2 years following the receipt of your consent. If you withdraw your consent before the end of this period, we will stop the processing and delete your personal data. 

1. 1. You have the right to …

According to the GDPR and in cases set out therein, you have the right to: (i) access your personal data; and (ii) have your personal data rectified; (iii) deleted; (iv) limit their processing; or (v) object to the processing of your personal data, as well as (vi) their transfer.

You may also withdraw any of your consents to the processing of your personal data.

Please send the relevant request at: biuro@hhg.pl

1. 1. You may lodge your complaint to the supervisory authority

The supervisory authority with the jurisdiction over the personal data protection is the President of the Personal Data Protection Office.

1. 1. Personal data are provided on a voluntary basis

You provide your personal data on a voluntary basis as you are the one to decide whether you wish to take part in our recruitment process. However, to this end we will need to process your personal data.

1. 1. Automated decision-making and profiling

Your personal data will not be subject to automated decision-making, including profiling.

Any request should be sent to: biuro@hhg.pl

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